Paper submission

 

Please note that the deadline for paper submissions has been extended to the 22nd August 2021.

Authors of accepted abstracts are invited to submit full papers through the conference portal to be included in the International Conference on Evolving Cities (ICEC) conference proceedings which will have a print and online ISSN.

The downloadable Microsoft Word template contains detailed guidance on how to prepare your manuscript

The final paper should be exported to Adobe PDF, ensuring that the total length is no more than 8 pages and the file size is less than 16mb.

You should log into the submissions portal and follow the steps to submit your PDF manuscript (see ‘Submitting your paper’ below).

All papers will be peer reviewed by at least two reviewers who are experts in the field and have been nominated by the ICEC Management Committee. During the review period, authors may be asked by the reviewer to amend, correct or revise their paper.

  • Microsoft word – Full paper template

    ICEC – paper template

 

ICEC and its proceedings

The ICEC Proceedings are the official proceedings of the International Conference on Evolving Cities (ICEC). ICEC is an unincorporated association (https://evolvingcities.org) with a Scientific and Management Committee whose members are all recognised experts within the field – see list at ICEC website.

The International Conference on Evolving Cities is assigned to a highly recognised Chair through a rigorous selection process voted on by the two committees.

The ICEC Proceedings are planned to be published as outcomes of the reviewed articles from the ICEC conference and will be published according to the ICEC conference schedule.

The Guest Editor is the Chair of the Conference supported by the overall Editor in Chief Prof AbuBakr S. Bahaj.

The current postal address of ICEC Secretariat is: Energy and Climate Change Division, Building 178, Boldrewood Innovation Campus, Southampton, SO16 7QF, UK.

Submitting your paper

Instructions for uploading papers (and presentation slides) using the submissions website:

1. Open your web browser and go to https://submissions.evolvingcities.org/icec2020/me/submissions/

2. Where the browser displays “I already have an account”, log in with the email address and password used to create your submission.

3. After logging in, a list of submissions will be shown. Click on the title of the abstract for which you wish to upload files.

4. A web page showing the details of the submission will be displayed in the browser. In the resources section, click “+ Add another resource”.

 

5. Browse to the file containing your paper. Please only upload file as .pdf format and less than 16 MB in size, using the following naming convention:

surname–abstract_title_keywords-ICEC2021.pdf

    Presentation slides should be uploaded (in .pptx or .pdf format) using the following naming convention:

surname–abstract_title_keywords-ICEC2021-presentation.pptx

    To avoid long filenames, please use only two or three words from your abstract title, for example ‘Tools for transparency and reproducibility in ‘big’ data driven energy demand research: case-studies of open data, open code and open science‘ becomes ‘tools_for_transparency’.

6. Additional files can be uploaded by clicking “+ Add another resource” and each uploaded file can be given a description to help with identification.

7. To ensure that uploaded files are saved to your submission, don’t forget to click “Save”.

Peer review process

Each manuscript submission is subject to single-blind peer review by a minimum of two independent reviewers. The reviewers are assigned by the ICEC Management Committee, who handle the process throughout, led by the chair of the conference. Reviewers are required to state any competing interests before completing a review.

Copyright

At the point of submitting an abstract to ICEC, authors agree to transfer copyright to ICEC on acceptance of their final manuscript in the ICEC proceedings. If the manuscript is withdrawn at any stage up until the proceedings are finalized, copyright is not transferred and authors retain the rights over the submission. In the case that the paper is, with the consent of the authors, selected for the Special Issue of Energies, ICEC will transfer the copyright back to the authors and the paper will be removed from the proceedings, with a permanent note linking to the online open-access article. See below for the full ICEC copyright statement.

Authorship and contributions

The general ICEC policy requires that authors should only submit original work that neither has appeared elsewhere for publication, nor is under review for another publication or conference. The submitting author is responsible for obtaining agreement of all co-authors and any consent required from employers or sponsors before submitting an article. The ICEC conference strongly discourages courtesy authorship and authors may be asked by reviewers to state the contribution of each author. It is the obligation of the authors to cite only relevant prior work.

Ethical oversight

All submissions including research involving humans or animals, or using personal data, are required to state that an appropriate ethical review has taken place and approval granted by the appropriate body (a university research ethics committee, for example).

Anti-plagiarism

In simple terms, plagiarism is defined as presenting another author’s work as if it were your own. It can range from a single sentence to an entire article. It also includes data, text, figures and analysis methodology. Any submissions where plagiarism is suspected is declined immediately. Minor infringements, for example omitting a reference to a non-essential figure copied from a source, are dealt with during the review and copy-editing stages.

Allegations of misconduct

There are a large number of potential ethical breaches that can be committed in the process of publication, many of which are listed by the Committee on Publishing Ethics (COPE) web site.
If reviewers or the Management Committee  believe that they have identified a case of misconduct they will immediately notify the Editors, who will investigate, and if necessary, take action. This will be done in accordance to the flowcharts produced by COPE.

Complaints and appeals

If an author believes that a reviewer or  editor has unfairly treated them in respect to the processes described above, they are advised to contact the Conference Chair confidentially via email. The Conference Chair will then investigate the matter and undertake any appropriate actions.

General terms

The authors retain rights in any idea, process, procedure, or articles described in the paper, including the right to seek patent protection for them.

The authors may use the paper to perform, lecture, teach, and carry out research. The author may display and distribute the paper in printed form for non-commercial use.

The undersigned represents that they have the power and authority to make and execute this assignment.

In the event the above work is not accepted and published within the ICEC proceedings or is withdrawn by the author(s) before acceptance by the date announced on the ICEC web site, the copyright transfer shall become null and void.

For jointly authored works, all joint authors should sign, or one of the authors should sign as authorized agent for the others.

A pre-print version of a paper without ICEC logos, header, footer or page numbers may be uploaded by the authors to an online repository after the conference has ended. It should be made clear that the version is not the final version as appearing in the proceedings.

ICEC copyright statement

ICEC Copyright statement (2021 version):

  1. The undersigned and all authors hereby assign to the ICEC all worldwide rights under copyright that may exist in and to the above paper, including any revised or expanded derivative works submitted to ICEC as a response to its review process by the undersigned based on the paper. However, unless the paper is selected for a journal, this assignment does not preclude authors rights to publish an extended and more detailed work based on the ICEC paper in a journal of their choosing. (For the avoidance of doubt, “extended and revised” means that material from the ICEC conference paper makes up no more than 40% of the journal paper).
  2. In the event that the undersigned accepts that their paper could be considered for inclusion in a journal, the undersigned hereby consents that the ICEC may transfer copyrights for the paper, including any revised or expanded derivative works submitted to ICEC, to any journal of their choosing for publication.
  3. The undersigned hereby warrants that the paper is original and that they are the author of the paper. Where the paper incorporates text passages, figures, data or other material from the works of others, the undersigned has obtained any necessary permission. Where necessary, the undersigned has obtained all third party permissions and consents to grant the license above and has provided copies of such permissions and consents to ICEC.